Strategic Executive Assistant
ROLE DESCRIPTION
PURPOSE
We are seeking a highly organised and proactive Executive Assistant to provide comprehensive administrative support to our executive team. The successful candidate will play a crucial role in ensuring the smooth operation of the office, managing executive calendars, coordinating meetings, and handling confidential information with discretion. This is an exciting opportunity to contribute to the success of a rapidly growing agritech company at the forefront of technological advancements in agriculture.
OBJECTIVES
Executive Support:
- Manage and maintain executive calendars, scheduling appointments, meetings, and travel arrangements.
- Act as the primary point of contact for internal and external stakeholders.
Communication:
- Handle incoming and outgoing communications, including emails, phone calls, and correspondence.
- Draft and edit documents, presentations, and reports for executive review.
Meeting Coordination:
- Coordinate and organise meetings, conferences, and events, ensuring all logistics are seamlessly executed.
- Prepare meeting agendas, take minutes, and follow up on action items.
Travel Management:
- Arrange travel itineraries, accommodations, and logistics for executive team members.
Office Administration:
- Manage office supplies, equipment, and vendor relationships.
- Handle general administrative tasks to ensure the efficient operation of the
office.
Confidentiality:
- Handle sensitive and confidential information with the utmost discretion.
Project Support:
- Provide project support as needed, including research, data analysis, and coordination.
Business Strategy Support:
- Assist in the development and execution of business strategies.
- Conduct research to support strategic decision-making.
- Collaborate with the executive team on strategic initiatives.
Investor Relations:
- Assist in the development and execution of business strategies.
- Support the executive team in managing relationships with investors.
- Assist in the preparation of materials for investor meetings and presentations
Role Requirements
FORMAL QUALIFICATIONS
- BCom / Business Science / Engineer
- Bachelor’s degree in business administration or a related field is preferred.
- Driver’s licence (This role will include some travelling).
- Previous experience in a startup environment is a plus.
KNOWLEDGE, COMPETENCIES & SKILLS
- Excellent problem solving and organisational ability.
- Proven ability to be part of a team and collaborate across departments.
- Strong numerical and analytical skills.
- Demonstrated ability to communicate and influence credibly and effectively at all levels.
- Ability to work under pressure.
- Proven verbal and written communications skills in English.
- Excellent attention to detail.
- Proven experience as an Executive Assistant or similar role.
- Strong organisational and multitasking skills.
- Excellent written and verbal communication skills.
- Proficient in Microsoft Office and other relevant software.
- Discretion and confidentiality in handling sensitive information.
- Ability to work independently and collaboratively in a fast-paced environment.
JOB RELATED EXPERIENCE
- 2 – 3 years’ experience in a logistics provider, perishable commodity agent / retailer or commercial farming company in a planning, operational, logistics, finance or solutions role.
- Experience in managing internal and external client relationships.
- Experience in analysing operational processes and/or logistics operations.
CULTURE
Someone to enhance the positive company culture with a high emphasis on morals, values and diversity. Preferably someone with a passion for/experience in the agricultural industry. A go-getter that can grow with the company.
LANGUAGES
English, Afrikaans.
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